Internal Sales and Logistics Co-ordinator

Our Client is looking for an Internal Sales and Logistics Co-ordinator, on a part time permanent staff basis, located in Aberdeen.

The Administration and Inside Sales position provides support for the company’s internal and external sales and administrative administration tasks and responsibilities.
As an essential, key person working in a small team, this role is best suited to someone who enjoys variety, challenge and a high level of autonomy and responsibility. You will be employee number 3 in this new Scottish division of a growing Norwegian-Dutch SME.

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Key Responsibilities

Major Areas of Responsibility

  • Product Sales and Customer Relations
  • Sales documentation and order fulfillment
  • Accounts receivable and accounts payable (AR&AP)
  • Internal financial reports (cashflow, budgets)
  • Project accounts administration, reporting and assisting project manager
  • Purchasing
  • Shipping and receiving
  • Financial & tax reporting support to company accountant
  • Other administrative tasks as required.

Primary Objectives

  • Execute sales and administration of represented oceanographic products in the UK
  • Ensure timely company compliance with legal financial reporting requirements
  • Advise Managing Director on AR & AP status, cash flow projections
  • Proactively participate in the development of company work procedures, processes

Specific Responsibilities of the Job

  • Interacting with clients in by phone and by email
  • Assisting in HR administrative function
  • Tracking, preparing and sending invoices (accounts receivable - AR)
  • Tracking, preparing and sending purchase orders (accounts payable - AP)
  • Preparing and submitting documents to company accountants for tax reporting
  • Assisting in preparation of internal financial reports, expense reports, forecasting
  • Sourcing and managing company insurances
  • Assisting project management with project accounting and organization
  • Other tasks as required.

Education, Qualifications & Experience

Knowledge and experience in:

  • Inside sales, order processing and related
  • Financial management systems esp. financial/accounting software tools
  • Bookkeeping regulations enough to support certified accountant
  • Customs and taxation of international imports
  • Offshore tax regulations and practice for sales to entities operating offshore
  • Corporate online banking

Above average skills in:

  • Client relationship management

Essential personal attributes:

  • Attention to detail
  • Ability to learn on the job and adapt to new situations
  • Strong customer focus

Demonstrated ability to:

  • Communicate clearly and professionally by email or on the phone
  • Respond quickly to changes in priorities, manage ongoing tasks and priorities
  • Follow instruction while also improving company systems & procedures
  • Work independently and take ownership, responsibility for own tasks and role

Experience with:

  • MS Office software
  • Bookkeeping
  • Incoterms 2010, logistics, shipping & receiving
  • Online collaboration, project and task-management software.

Other:

  • Above-average command of the English language, both spoken and written

Education:

  • Bookkeeping and general finance